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Independent
Reviewer for Project Manager of the Year Committee
Premiere award
will be given by the Project Management Institute – New Jersey Chapter to
celebrate the accomplishments of a superior Project Manager for his/her outstanding
performance and execution of exemplary project management by providing the
"Project Manager of the Year" award.
Responsibilities:
- Assist the Project
Manager of the Year (PMOY) Committee with the review of nomination and submission
packages
- Read, evaluate, and
score packages based on assigned criteria during the 2nd and 3rd weeks of
April
- May participate on
team call (1/2 hr) if need arises to validate scoring
Independent Reviewer anticipated
Start and End Dates
15-February (application) – 20-April 2012
Time required: estimated 2+ hours per week
PDUs – # of hours contributed
Volunteers Needed: 3
Marketing
Email Manager
Format and distribute
emails to the chapter related to Program meetings, Symposium, Newsletters,
other
Assure that the email message is correct and timely
Assure that the chapter members do not consider our mail as spam
Knowledge of html is very helpful but not mandatory
Time required: 1.5 hours per week
Volunteers needed - 2
Project
Manager for Paterson Habitat for Humanity
Leverage your
proficiency in MS Project to assist in improving MS Project related processes
including reporting from MS Project to advance Finance, Contractor and
Executive information exchange as related to construction project management.
Opportunity to advance integration of green building processes and standards
and related construction project management facilitation.
Time required: Estimate of 5 hours
a week for one month until reporting project completed including knowledge
transfer; additional ongoing opportunity available related to construction
project management and green building if interested and available; flexible
time arrangements including Saturdays.
Volunteers Needed: 2 at Paterson Habitat office in Paterson
NJ (some remote work possible after initialization and prior to closing
Project
of the Year Support
Background:
Each year, the Project Management Institute – New Jersey Chapter
celebrates the accomplishments of a Project Team for its superior performance
and execution of exemplary project management by providing the "Project
of the Year" award.
Responsibilities:
- support the Director, POY
- assist with marketing the POY program to different NJ organizations
- review initial project team submissions
- assist POY winner with presentation set-up (if required)
during the April Chapter dinner meeting.
- participate and coordinate with Director in monthly POY team
call (1/2 hr).
- may need to attend/participate on the monthly PMINJ board
meeting conference call to provide team status, on behalf of the Director
if he is not available.
Time required: 8 hours per month through April
Volunteers Needed: 1
Community
Outreach - Girl/Boy Scouting - Marketing Team
Girl/Boy Scouting
initiative regional volunteer - Northern and Southern areas
Broadcast the PMINJ Scouting Award info to local scout councils
Prepare, deliver, Scouting Gold/Eagle Award letters and Certificates
Attend Gold/Eagle Award Ceremonies to deliver PMINJ Awards as time
allows
Coordinate with PMINJ marketing to promote the Scouting Initiative.
Time required: 6 hour a month
Volunteers Needed: 2 - One for N. NJ, north of Rt 78. One for S.
NJ, south of Rt 195
Mentor
Program support team members
This team focuses
on mentor/mentee matches, reviewing mentor program participants (current,
past and future mentors/mentees), support mentee/mentor support teams
on program logistics – forms, checklists, screening candidates before
passing them on to the mentor/mentee support teams.
Time required: about 2 to 4 hours per week
Volunteers Needed: 3
Mentee
support team member
Responsibilities
include mentee orientation, follow-up with mentees in the program on
monthly basis, capturing lessons learned on process improvements, managing
escalations on mentor program from the mentee group to enable better
support. This team is primarily focused on supporting the mentees on the
mentoring program.
Time required: about 2 to 4 hours per week
Volunteers Needed: 1
Marketing
Content Manager Internal and External
Background: PMINJ
has multiple communication vehicles; a bi-monthly newsletter, LinkedIn
Group, Facebook page and a website. There is a need to ensure that the
readers [members and community] are reading relevant information. Given
that this is a volunteer organization there is a need to be as efficient
and effective as possible in gathering timely and relevant information from
inside the chapter as well as external to the chapter.
The Content Manager will solicit and gather content from various
internal and external sources:
Internal Sources:
PMINJ Board members, members, event reporters : PMINJ Dinner Meeting,
PMINJ LCI meetings, Symposium Leader – for IPM Day and May Symposium,
and other events.
External Sources: Vendors, subject matter experts, external publications
The Content Manager will store and organize this material and
provide material to other Program Managers and members of PMINJ when
requested. The Content Manager will work most closely with
other Program Managers in the Membership Team.
The Content Manager must have strong organization skills, strong
communication and networking skills to reach out to internal and external
sources, competent in Word processing and Spreadsheet applications. Skill
in databases is a bonus.
Time Required: 2 hours a month [starting new in the position may
require more hours initially]
Volunteers Needed: 2
Sales
- Sales
- Call the
prospects
- Gather
the needs of the prospects
- Find the
best solution and present it to the prospect
- Once they
have agreed to pay then hand over to the logistics team
- Provide
results to Sales Research for statistics
- Time Required:
2 hours a week [starting new in the position may require more hours
initially] Time will vary based upon the time of year and the events
that are in need of a sponsor
PDUs - about 8 per
month
Volunteers Needed: 8
Program
Speaker Team Member
The Program
Speaker Team is looking for additional volunteers to help with the speaker
identification and selection process. These individuals will
work with the speaker core team and others to identify and support speakers
for the monthly meetings. They will be expected to participate
on occasional conference calls (at a time that is convenient for
everyone) and work with prospective speakers from the identification
stage to the meeting presentation. They will also be involved in
the post-meeting analysis. The expected effort is about two
hours per month during the summer and fall and then decreasing to approximately
one hour per month.
PDUs - about 1.5 per month
Member
Retention Initiative
PMI is encouraging
the chapter communities to reach out to members who are scheduled
to expire within 60 days, and personally encourage them to renew
their memberships. The PMINJ Chapter is looking for as many volunteers
as possible to make these calls on an monthly basis. Volunteers will
be given a script and a call list.
PDUs - about 2 per month
Photographer
for Monthly Chapter Meetings
Alternate with
someone else to take pictures at the monthly meetings. This individual
would need to be able to attend the meetings in which he/she is
responsible for the pictures and owns a higher-end digital camera
that can take pictures in RAW-type format. Since the pictures are
usually taken in a darker room, this format allows easier changes when
making adjustments in Photoshop or Photoshop-like software.
Estimated Time Commitment: 1hours taking pictures at each evening
meeting and then 30 minutes or so reviewing and fixing these pictures
(if necessary)
PDUs - about 1.5 per month
Committee
Member for PMI Member of the Year Award
The NJ Chapter
of PMI (one of the largest and most successful PMI chapters) is in
the process of creating a PMI Member of the Year award to honor a
member of our chapter that goes above and beyond normal PMI responsibilities
to help in the advancement of the project management profession. In
order to implement this program from an idea to reality we are looking
for a few members of the PMINJ chapter who are willing and able to spare
a few hours each week for a couple of months in an effort to formalize
and implement a process to select a yearly receipt of this reward.
At the current time we need 4-5 volunteers for each of the following
two committees.
- Committee
to formalize the selection criteria.
- Charter of this committee would
be to take the Award criteria outline and formalize the criteria of
what will be used to determine the awards receipts..
- Committee
to create the nomination process procedure.
- Charter of this committee would
be to create the action & forms needed for the two step nomination
process.
PDUs - 2 per week
for a couple of months (~24 total)
Vendor
Team Member for Symposiums
The Vendor team
needs at least two volunteers for the May 2nd Symposium
The vendor team is responsible for reaching out to vendors,
informing them of the Symposium sponsorship opportunities,
building and garnering commitment from these key relationships and
maintaining related records such as updating the master vendor list.
Summary of Responsibilities:
- Creatively search for new vendor
sponsorships
- Maintain vendor list with new
and former vendors
- Contact vendors to discuss
sponsorship opportunities; match opportunities to their areas of interest.
- Manage vendor through the registration
and related event logistics processes
- Participate in weekly planning
calls with the team lead and other committee members in preparation
for the Symposium
- Attend the event, assure vendors
are welcomed, enjoy the speakers, great food and earn PDU’s!
PDUs - about 3
per month
Communications
Team Event Reporter
The Communications
Team needs volunteers for its Symposium events the next being November
3rd, 2011
The Symposium Communications team is responsible for preparing
event communications about the Symposium its speakers and programs
both prior to the event to inform the PM Community after the event
to describe the programs attended.
Summary of Responsibilities:
- Assist the Communications
Team Lead with preparing email and/or web content for the PMI NJ Symposium,
and chapter newsletter.
- Participate in weekly planning
calls with the team lead and other communications committee members
in preparation for the Symposium
- Attend the event and prepare
write ups for sessions attended for newsletter while enjoying
the speakers, great food, networking and earning PDU’s
PDUs - about 3
per month
Photo
Team Member for Symposium
The Photo Team
needs 6 Photographers
The Photo Team needs Photographers with their own high-end
digital camera that can take pictures in the preferred RAW-type
format, a camera that can easily of adjust with varying indoor lighting
which makes for easier adjustments in Photoshop or Photoshop-like
software.
Summary of Responsibilities:
- Attend event and take photographs
of speakers and vendors and candid shots of the attendees during
the entire day.
- Assisting in the cataloging
of photographs after the event also requested but not required.
PDUs - about 4
for event
PDU
Information
Volunteer
Service
Earn PDUs by providing volunteer, non-compensated project
management, project risk, project scheduling, or program management
services to non-employer or non-client customer groups.
Examples of Qualifying activities include:
- Serve as an elected volunteer
officer for a project management organization including PMI chapters
and communities of practice) for a minimum of 3 months. This
work must be done for a legally recognized non-profit, not-for profit,
or charitable groups and organizations.
- Serve as a volunteer/appointed
committee member for a project management organization (including
PMI chapters and communities of practice) for a minimum of 3 months.
This work must be done for a legally recognized non-profit, not-for-profit,
or charitable groups and organizations.
- Providing project management
related volunteer services to PMI or another professional project
management association. This work must be done for a legally recognized
non-profit, not-for-profit, or charitable groups and organizations.
Examples may include:
- Volunteering at a PMI global
congress,
- Serving on a PMI Members Advisory
Board,
- Working on PMI standards,
- Participating in activities
for PMI’s Certification Department, or
- Participating in PMI research
activities.
- Provide volunteer project management-related
services to:
- a community or charitable group,
- This work must meet the definition
of a project as outlined in A Guide to the Project Management Body
of Knowledge (PMBOK® Guide).
- a group of college students
for educational purposes, or
- for being a coach or mentor
on project management topics
The
PDUs claimed in this category count against the maximum of 45 PDUs
(or, 20 PDUs for PMI-RMP and PMI-SP) allowed for "Giving Back to
the Profession" categories (Categories D, E, and F).
PDU Rule 1 PDU is awarded for 1 hour of volunteer (non-compensated)
service. To claim PDUs for service as an elected officer
or appointed committee member, you must serve in the role for
a minimum of three months.
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