PMI New Jersey Chapter
PMINJ 1997 Regioon 2 Meeting

Certification / Recertification
Support Certification Committee's proposal to Board
  • Assumptions: Certification
    • Knowledge Based (based on Standards, R&D and Education)
    • Meet standards of NCCA
    • Qualify first; then take exam
    • Qualify
      • Education/Experience
      • Professional Activity (Not service)(proves active involvement in profession)
  • Education requirements:
    • High School + 9 years experience*
    • Associate Degree + 7 years experience*
    • Bachelor Degree + 5 years experience*
    • Masters + 3 years experience*
    • (*relevant Project Management experience defined with qualifications, i.e., amount of time spent on PM)
  • Documentation for certification:
    • College transcripts
    • Resume (with references)*
  • Audit process in place (strict)
  • Must be relevant, fair and equitable (seen that way by stakeholders) exam and qualification
  • *If denied, need appears process
  • Assumptions: Recertification
    • Maintenance and Professional growth (i.e. do not retake test - original certification process). If denied, need appeals process.
    • Meet standards of NCCA
    • Recertification every 5-7 years
    • Hours CCU - average 25 hours/year CCUs "Approved" by PMI
    • Audit process in place (strict)
    • Professional Activity (see certification)
    • Include a "Code of Ethics"
    • Submit itemized list of CCUs/Qualification items (subject to audit)
  • Process/Service Certification:
    • Communications imperative!
    • Must reduce "turnaround" time
      • Acknowledgment rapid
      • 30 day turnaround on application
    • Adequate communications to requests from members
    • Well defined process needed for people in the "pipeline" (transition)
    • Transition Plan (old to new) clearly defined and communicated

Governance

Dos/Don'ts
  • Don't eliminate Constitution (modify only)
  • We need a long term impact analysis on the Institute and its membership: Need to add to membership rights and benefits, not curtail any
  • Don't reduce membership representation (1 member = 1 vote)
  • Don't eliminate "nomination by petition" (may increase number of signatures required)
  • Allow for "recall"
  • Don't include "operational" policies in Constitution
  • Ensure focus of any structural/governance changes must have positive impact on membership
  • Don't do anything without a well-defined plan communicated to membership
  • Quality Not Quantity - when setting organization objectives (i.e., not number of members - membership satisfaction)
  • PMI National membership surveys - communicate results to membership annually
  • PMI National benchmark with other professional organizations
  • Focus vision on quality/service to membership
  • Each Board Officer must have defined role and accountability
  • Separate "strategic" and "tactical" with strong link between two
  • Possibly create a "Strategic Planning" group (i.e. Board Member, Chapter rep, non-PMI rep)
  • Board members should not try to do it all by themselves - recruit volunteers
  • Affiliated Organizational Unit (AOU) needs to be more clearly defined and communicated to the membership
  • Need to separate VP Technical Activities and President of Education Foundation

  Problems


Infrastructure:

  • Maintain membership's ability to provide input to governance
  • Regional VP issues:
    • Equitable representation
    • Number of regions/VPs?
    • (solutions - constitutional change vs. No constitutional change)
  • Before any constitutional changes - put before membership - communicate pros/cons
  • Purpose of Constitutional Convention?
    • Representation from all Chapters or have region meetings and let them select rep
  • Before any Constitutional Convention communicate proposal(s) at least to Chapter Presidents (at least one month prior to Convention) if December 4-11, by mid-October
  • Why Constitutional Convention in December? Not good timing! Why rush? (travel, weather, holidays)

Problem Statement:

Chapters/members not receiving adequate "service" from EO. EO needs to have accountability to Board.

Top problems:

  • Certification process (as currently administered)
  • Understanding who customers are and listen (2-way communications)
  • Leadership
  • Administrative problems at EO:
  • Turnaround time
  • Disorganization
  • Communications
  • Correct information in membership database
  • Member Services
  • PMP Date (date of certification not exam pass date)
  • Issues identified to Regional VPs should be discussed with Board and responded to in timely manner.

Possible Solutions:

  • Elected Board position - VP Membership Services - liaison between Chapters and EO.
  • Increase number of Regional VPs/Regions
  • Define problem (i.e. Structure and Constitution) then develop plan for solving!
  • Determine how much of "problem" can be resolved via redistribution/split of work (i.e. reorganize VP - Tech)
  • Are "right" people in positions to get job done?
  • Spend more time understanding organizational problems (with right stakeholders)


Next Steps

  • Put Certification and Infrastructure on CCP Agenda for September (Frank Saladis to follow up)
  • Request to have these items on the Board Agenda for September (CCP)
  • More organized CCPs - make sure there is accountability/ownership for all action items
  • Better communications between Chapters


Next Meeting

The next NE Regional caucus will be held in Atlanta on November 8, 1997. 





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